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With the rapid development of technology, paperless conference has gradually become an indispensable communication tool in modern enterprises, government agencies, and various organizations. It not only improves meeting efficiency but also makes a positive contribution to environmental protection. This article will delve into the current promotion status and future development of paperless conference.
Traditional meeting methods require a large amount of paper, ink, and other materials, not only causing resource waste but also having a negative impact on the environment. The promotion and application of paperless conference effectively reduces the use of paper, decrease energy consumption and environmental pollution, aligning with the current societal advocacy for green and eco-friendly concepts.
Support Cluster Collaborative Conferencing: The demand for managing multiple local or remote conference rooms and holding the same paperless conference across multiple conference rooms or regions will continually increase. This drives the development of paperless conference towards applications in cluster management and collaborative conferencing modes.
Adaptation to National Information Security Strategy and Multi-system Hybrid Access: It can well adapt to the national information security strategy implementation, supporting various information security platform adaptation schemes, meeting the hybrid meeting requirements of different system terminals.
Native Custom Development Capability: The diversity of users' personalized needs requires product manufacturers to provide native and efficient custom capability outputs to meet users' personalized customization needs for conference applications, empowering different users' differentiated applications for conference informatization.
Provide Higher System Flexibility and Personalized Configurations: Paperless conference can well adapt to different users' varying requirements for meeting functions, parameter settings, meeting control, etc., supporting users to achieve system application self-configuration and personalized interface design without coding.
Possess Strong Openness for Integration and Fusion Applications with Other Systems: Paperless conference is often not isolated; they need to integrate and link with other systems (such as OA systems, access control systems, central control systems, etc.), ensuring data interaction sharing and fusion applications among various systems. Its openness should meet this demand.
Support Platform-based Management and Application of Meeting-related Elements: It can achieve platform-based management needs integrating system applications such as meeting reservations, information publishing, meeting affairs management, meeting collaboration, scenario control, and equipment operation and maintenance, supporting the control of all systems on one screen.
Promote Intelligent Upgrading: Introducing emerging technologies like artificial intelligence and big data into paperless conference. For example, integrating high-precision voice transcription technology to capture and convert multiple participants' speech content in real-time, accurately generating subtitles and supporting advanced functions like role differentiation and custom vocabulary replacement. After the meeting, it can be saved as a document format with one click, facilitating subsequent review and editing, improving the efficiency and accuracy of meeting records; using AI technology to achieve automated management of meeting processes, intelligent reminders, and other functions.
Deep Integration with VR Technology: Using VR technology to build a highly realistic virtual conference room environment, allowing participants to engage in discussions as if they were present, enhancing meeting participation and interaction. At the same time, it shortens information transmission paths, reduces time costs and economic expenditures, and achieves an all-around electronic transformation of meeting processes.
With continuous technological advances, paperless conference will keep innovating and improving, bringing people more efficient, convenient, green, and intelligent meeting experiences.
